  {"id":603,"date":"2017-03-24T16:30:51","date_gmt":"2017-03-24T20:30:51","guid":{"rendered":"https:\/\/www.ramapo.edu\/iep\/?page_id=603"},"modified":"2020-08-17T15:04:12","modified_gmt":"2020-08-17T19:04:12","slug":"strategic-resources-allocations-committee","status":"publish","type":"page","link":"https:\/\/www.ramapo.edu\/iep\/strategic-resources-allocations-committee\/","title":{"rendered":"Strategic Resources (SPIF)"},"content":{"rendered":"<div id=\"page-wrap\">\n<div id=\"content-panel\">\n<div class=\"wrapper\">\n<div id=\"main-row\" class=\"row\">\n<div id=\"content-block\" class=\"col-lg-9\">\n<div class=\"row\">\n<div class=\"col-lg-12\">\n<div id=\"page-wrap\">\n<div id=\"content-panel\">\n<div class=\"wrapper\">\n<div id=\"main-row\" class=\"row\">\n<div id=\"content-block\" class=\"col-lg-9\">\n<h3 class=\"row\" style=\"text-align: center;\"><span style=\"color: #800000;\"><a style=\"color: #800000;\" title=\"Strategic Priority Incentive Funding (SPIF) and Capital Budget Request Policy and Procedure\" href=\"https:\/\/www.ramapo.edu\/policies\/policy\/strategic-priority-incentive-funding-spif-and-capital-budget-request-procedure\/\" target=\"_blank\" rel=\"noopener noreferrer\">Strategic Priority Incentive Funding (SPIF) and Capital Budget Request Policy and Procedure<\/a><\/span><\/h3>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<h4 style=\"text-align: center;\"><span style=\"color: #800000;\">Strategic Resources Advisory Board (SRAB)<\/span><\/h4>\n<hr \/>\n<h3>Role and Function<\/h3>\n<p>The Objective of the Committee is to:\u00a0 Ensure alignment of institutional and academic priorities with resource allocations<\/p>\n<p><strong>Committee Role:<\/strong><\/p>\n<ol>\n<li>Review Strategic Priority Incentive Fund (SPIF) and Capital requests and make recommendations based on alignment with the College\u2019s strategic goals and outcomes, institutional priorities, and indicators.<\/li>\n<li>Review metrics, measures, and outcomes in making recommendations for strategic funding.<\/li>\n<li>Share recommendations with Cabinet for action.<\/li>\n<\/ol>\n<h3>Members<\/h3>\n<ul>\n<li>Susan Hangen<\/li>\n<li>Sara Carberry<\/li>\n<li>Joe Connell<\/li>\n<li>Angela Cristini<\/li>\n<li>Michael Cunningham<\/li>\n<li>Rob Doster<\/li>\n<li>Aaron Lorenz<\/li>\n<li>Colleen O&#8217;Keefe<\/li>\n<li>Dan Roche<\/li>\n<li>Michael Unger<\/li>\n<li>Melissa Van Der Wall<\/li>\n<li>Beth Walkley<\/li>\n<li>Susan Gaulden<\/li>\n<\/ul>\n<h3>Strategic Priorities Incentive Funds (SPIF)<\/h3>\n<p>Strategic initiatives that further the College&#8217;s mission, goals, and objectives are outlined in the current strategic plan.<\/p>\n<h3>FAQs<\/h3>\n<div class=\"collapsableContent\" tabindex=\"0\"><div class=\"collapsableTitle\"><span class=\"fa-stack\"><i class=\"fa fa-circle fa-stack-2x\"><\/i><i class=\"fa fa-chevron-down fa-stack-1x fa-inverse\"><\/i><i class=\"fa fa-chevron-up fa-stack-1x fa-inverse\"><\/i><\/span>How can I Request SPIF Funds?<\/div><div class=\"c_content\">\n<p>SPIF funds are requested during the institutional budget process as specified in the annual Budget Memo. Requests for funds should be included in the annual unit plan using Strategic Planning Online (SPOL).<\/p>\n<\/div><\/div>\n<div class=\"collapsableContent\" tabindex=\"0\"><div class=\"collapsableTitle\"><span class=\"fa-stack\"><i class=\"fa fa-circle fa-stack-2x\"><\/i><i class=\"fa fa-chevron-down fa-stack-1x fa-inverse\"><\/i><i class=\"fa fa-chevron-up fa-stack-1x fa-inverse\"><\/i><\/span>How is the request evaluated?<\/div><div class=\"c_content\">\n<div id=\"page-wrap\">\n<div id=\"content-panel\">\n<div class=\"wrapper\">\n<div id=\"main-row\" class=\"row\">\n<div id=\"content-block\" class=\"col-lg-9\">\n<div class=\"row\">\n<div class=\"col-lg-12\">\n<div class=\"collapsableContent contentOpened\">\n<div class=\"c_content\">\n<p>SPIF and Capital Budget Requests are assessed based on multiple criteria, including the following:<\/p>\n<ol>\n<li>Significance in advancing the Strategic Plan<\/li>\n<li>Impact to campus<\/li>\n<li>Impact to the College\u2019s financial position, e.g. total cost of the initiative or revenue generating potential<\/li>\n<li>Time-line of the initiative including future personnel and financial costs<\/li>\n<li>Assessment plan<\/li>\n<li>Effectiveness of previous funding as determined by measurable outcome(s)<\/li>\n<\/ol>\n<p>In addition, Capital Budget Requests will be evaluated based on the above criteria, as well as the following criteria:<\/p>\n<ol>\n<li>Environmental health and safety<\/li>\n<li>Compliance mandates<\/li>\n<li>Asset protection<\/li>\n<li>Critical maintenance<\/li>\n<li>Cost savings or avoidance<\/li>\n<\/ol>\n<p>The initial evaluation of requests against the criteria is conducted by the Strategic Resources Advisory Board (SRAB). SRAB then forwards its recommendations to the Institutional Effectiveness Council (IEC) which balances the recommendations against the availability of resources and overall institutional effectiveness. IEC\u2019s findings are advanced to the President\u2019s Cabinet for final decision-making.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div><\/div>\n<div class=\"collapsableContent\" tabindex=\"0\"><div class=\"collapsableTitle\"><span class=\"fa-stack\"><i class=\"fa fa-circle fa-stack-2x\"><\/i><i class=\"fa fa-chevron-down fa-stack-1x fa-inverse\"><\/i><i class=\"fa fa-chevron-up fa-stack-1x fa-inverse\"><\/i><\/span>How often can the funds be requested?<\/div><div class=\"c_content\">\n<p>Multiple applications for SPIF and\/or Capital funds in one or more years are possible.<\/p>\n<\/div><\/div>\n<div class=\"collapsableContent\" tabindex=\"0\"><div class=\"collapsableTitle\"><span class=\"fa-stack\"><i class=\"fa fa-circle fa-stack-2x\"><\/i><i class=\"fa fa-chevron-down fa-stack-1x fa-inverse\"><\/i><i class=\"fa fa-chevron-up fa-stack-1x fa-inverse\"><\/i><\/span>What types of projects are eligible for SPIF funds?<\/div><div class=\"c_content\">\n<div id=\"page-wrap\">\n<div id=\"content-panel\">\n<div class=\"wrapper\">\n<div id=\"main-row\" class=\"row\">\n<div id=\"content-block\" class=\"col-lg-9\">\n<div class=\"row\">\n<div class=\"col-lg-12\">\n<div class=\"collapsableContent contentOpened\">\n<div class=\"c_content\">SPIF requests should be unique in nature, strategic, and not part of everyday operational business. Projects shall advance one or more of the goals and objectives of Ramapo\u2019s strategic plan. SPIF funds may be used for a wide variety of projects including, but not limited to: implementing a new system; curricular innovation; program development; net-revenue generating projects; marketing materials; software licenses; specialized computer terminals; support for faculty\/student research; or, funding ideas that will help the college operate more effectively and efficiently. Examples of items that are generally ineligible for SPIF funding are new positions (must be requested through the Position Review Committee \u2013 PRC), money for food, events, travel, etc.<\/div>\n<div class=\"c_content\">Applications for Capital Budget Requests are for projects that advance one or more of the goals and objectives of Ramapo\u2019s Strategic Plan. Capital funds may be used for renovation, modification, repair or replacement, and new installation. Examples of this category of work include, but are not limited to: floor or carpet replacement; large scale painting projects; installation of new equipment; replacement of specialized equipment; change of use of a facility; renovation of academic spaces such as classrooms and labs; critical infrastructure; doors; exterior lights; athletic field enhancements; academic models, etc.; or, funding ideas that will help the College operate more effectively and efficiently.<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div><\/div>\n<div class=\"collapsableContent\" tabindex=\"0\"><div class=\"collapsableTitle\"><span class=\"fa-stack\"><i class=\"fa fa-circle fa-stack-2x\"><\/i><i class=\"fa fa-chevron-down fa-stack-1x fa-inverse\"><\/i><i class=\"fa fa-chevron-up fa-stack-1x fa-inverse\"><\/i><\/span>Can I request a new staff member through the SPIF process?<\/div><div class=\"c_content\">\n<div id=\"page-wrap\">\n<div id=\"content-panel\">\n<div class=\"wrapper\">\n<div id=\"main-row\" class=\"row\">\n<div id=\"content-block\" class=\"col-lg-9\">\n<div class=\"row\">\n<div class=\"col-lg-12\">\n<div class=\"collapsableContent contentOpened\">\n<div class=\"c_content\">\n<p>Examples of items that are generally ineligible for SPIF funding are new positions (must be requested through the Position Review Committee \u2013 PRC), money for food, events, travel, etc.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div><\/div>\n<div class=\"collapsableContent\" tabindex=\"0\"><div class=\"collapsableTitle\"><span class=\"fa-stack\"><i class=\"fa fa-circle fa-stack-2x\"><\/i><i class=\"fa fa-chevron-down fa-stack-1x fa-inverse\"><\/i><i class=\"fa fa-chevron-up fa-stack-1x fa-inverse\"><\/i><\/span>How much money can be requested?<\/div><div class=\"c_content\">\n<div id=\"page-wrap\">\n<div id=\"content-panel\">\n<div class=\"wrapper\">\n<div id=\"main-row\" class=\"row\">\n<div id=\"content-block\" class=\"col-lg-9\">\n<div class=\"row\">\n<div class=\"col-lg-12\">\n<div class=\"collapsableContent contentOpened\">\n<div class=\"c_content\">\n<p>Budgets depend on the magnitude of the proposed initiative. In general, SPIF and Capital funds are intended to fund major strategic initiatives of college-wide relevance rather than small projects.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div><\/div>\n<div class=\"collapsableContent\" tabindex=\"0\"><div class=\"collapsableTitle\"><span class=\"fa-stack\"><i class=\"fa fa-circle fa-stack-2x\"><\/i><i class=\"fa fa-chevron-down fa-stack-1x fa-inverse\"><\/i><i class=\"fa fa-chevron-up fa-stack-1x fa-inverse\"><\/i><\/span>When will funds be available?<\/div><div class=\"c_content\">\n<p>Funds will be available at the start of the new fiscal year, July 1.<\/p>\n<\/div><\/div>\n<div class=\"collapsableContent\" tabindex=\"0\"><div class=\"collapsableTitle\"><span class=\"fa-stack\"><i class=\"fa fa-circle fa-stack-2x\"><\/i><i class=\"fa fa-chevron-down fa-stack-1x fa-inverse\"><\/i><i class=\"fa fa-chevron-up fa-stack-1x fa-inverse\"><\/i><\/span>How can I get the SPIF funds into my account?<\/div><div class=\"c_content\">\n<p>When SPIF decisions have been approved, you will be notified by the Office of Institutional Effectiveness and Planning shortly after the start of the fiscal year. Detailed information about the allocation process will be provided.<\/p>\n<\/div><\/div>\n<div class=\"collapsableContent\" tabindex=\"0\"><div class=\"collapsableTitle\"><span class=\"fa-stack\"><i class=\"fa fa-circle fa-stack-2x\"><\/i><i class=\"fa fa-chevron-down fa-stack-1x fa-inverse\"><\/i><i class=\"fa fa-chevron-up fa-stack-1x fa-inverse\"><\/i><\/span>My project spans multiple fiscal years, will SPIF funds roll over?<\/div><div class=\"c_content\">\n<div id=\"page-wrap\">\n<div id=\"content-panel\">\n<div class=\"wrapper\">\n<div id=\"main-row\" class=\"row\">\n<div id=\"content-block\" class=\"col-lg-9\">\n<div class=\"row\">\n<div class=\"col-lg-12\">\n<div class=\"collapsableContent contentOpened\">\n<div class=\"c_content\">As SPIF funds relate to operational items, they generally must be spent in the fiscal year they were issued and must be processed no later than June 14 in the fiscal year received. If a SPIF initiative cannot be\u00a0completed within that time-frame, \u201cunspent\u201d funds will not roll forward.<\/div>\n<div class=\"c_content\">\n<div id=\"page-wrap\">\n<div id=\"content-panel\">\n<div class=\"wrapper\">\n<div id=\"main-row\" class=\"row\">\n<div id=\"content-block\" class=\"col-lg-9\">\n<div class=\"row\">\n<div class=\"col-lg-12\">\n<div class=\"collapsableContent contentOpened\">\n<div><\/div>\n<div class=\"c_content\">In exceptional cases SPIF can be used to fund multi-year projects. A request for a multi-year project must be broken down into annual phases with milestones of accomplishments and annual assessments. The continuation of funding beyond one year is dependent on positive evaluations and the availability of a budget, and must be requested each fiscal year.<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<div class=\"collapsableContent\" tabindex=\"0\"><div class=\"collapsableTitle\"><span class=\"fa-stack\"><i class=\"fa fa-circle fa-stack-2x\"><\/i><i class=\"fa fa-chevron-down fa-stack-1x fa-inverse\"><\/i><i class=\"fa fa-chevron-up fa-stack-1x fa-inverse\"><\/i><\/span>When must the SPIF funds be used?<\/div><div class=\"c_content\"><\/div><\/div>\n<p>SPIF requests must be processed no later than June 14 in the fiscal year received.<\/p>\n<\/div><\/div>\n<div class=\"collapsableContent\" tabindex=\"0\"><div class=\"collapsableTitle\"><span class=\"fa-stack\"><i class=\"fa fa-circle fa-stack-2x\"><\/i><i class=\"fa fa-chevron-down fa-stack-1x fa-inverse\"><\/i><i class=\"fa fa-chevron-up fa-stack-1x fa-inverse\"><\/i><\/span>Do I have to report how the SPIF funds were used?<\/div><div class=\"c_content\">\n<div id=\"page-wrap\">\n<div id=\"content-panel\">\n<div class=\"wrapper\">\n<div id=\"main-row\" class=\"row\">\n<div id=\"content-block\" class=\"col-lg-9\">\n<div class=\"row\">\n<div class=\"col-lg-12\">\n<div class=\"collapsableContent contentOpened\">\n<div class=\"c_content\">\n<p>Requesting units must assess how SPIF or capital funds advanced the Strategic Plan. Information must be reported in SPOL under \u201cEffectiveness of SPIF and\/or Capital in Advancing Strategic Goals and Outcomes\u201d. A post-assessment will be conducted by Office of Institutional Effectiveness and Planning (OIEP) and presented to the IEC as an independent assessment of how the SPIF award was effective in advancing the College\u2019s strategic plan. OIEP will also provide IEC with an explanation for any approved but unused SPIF and Capital funds. The IEC will review the assessment and explanations and, if applicable, issue additional findings to accompany its report to the President\u2019s Cabinet.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div><\/div>\n<div class=\"collapsableContent\" tabindex=\"0\"><div class=\"collapsableTitle\"><span class=\"fa-stack\"><i class=\"fa fa-circle fa-stack-2x\"><\/i><i class=\"fa fa-chevron-down fa-stack-1x fa-inverse\"><\/i><i class=\"fa fa-chevron-up fa-stack-1x fa-inverse\"><\/i><\/span>I received SPIF funding last fiscal year, can I apply for another SPIF allocation?<\/div><div class=\"c_content\">\n<div id=\"page-wrap\">\n<div id=\"content-panel\">\n<div class=\"wrapper\">\n<div id=\"main-row\" class=\"row\">\n<div id=\"content-block\" class=\"col-lg-9\">\n<div class=\"row\">\n<div class=\"col-lg-12\">\n<div class=\"collapsableContent contentOpened\">\n<div class=\"c_content\">\n<p>Consecutive year SPIF applications are possible and must meet the guidelines as noted.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div><\/div>\n<div class=\"collapsableContent\" tabindex=\"0\"><div class=\"collapsableTitle\"><span class=\"fa-stack\"><i class=\"fa fa-circle fa-stack-2x\"><\/i><i class=\"fa fa-chevron-down fa-stack-1x fa-inverse\"><\/i><i class=\"fa fa-chevron-up fa-stack-1x fa-inverse\"><\/i><\/span>I submitted a SPIF request last year but it was not funded. Should I submit again?<\/div><div class=\"c_content\">\n<p>The re-submission of a request that was denied in an earlier year is possible.<\/p>\n<\/div><\/div>\n<div class=\"collapsableContent\" tabindex=\"0\"><div class=\"collapsableTitle\"><span class=\"fa-stack\"><i class=\"fa fa-circle fa-stack-2x\"><\/i><i class=\"fa fa-chevron-down fa-stack-1x fa-inverse\"><\/i><i class=\"fa fa-chevron-up fa-stack-1x fa-inverse\"><\/i><\/span>I have other questions, who can I contact?<\/div><div class=\"c_content\">\n<p><a href=\"https:\/\/www.ramapo.edu\/iep\/\">Contact the Office of Institutional Effectiveness and Planning<\/a>.<\/p>\n<\/div><\/div>\n<p class=\"toTop\"><a href=\"javascript:scrollTop();\">return to top <img decoding=\"async\" src=\"\/wp-content\/themes\/rcnjrd\/images\/icons\/toTop.png\" alt=\"Return to Top Icon\" \/><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Strategic Priority Incentive Funding (SPIF) and Capital Budget Request Policy and Procedure Strategic Resources Advisory Board (SRAB) Role and Function The Objective of the Committee is to:\u00a0 Ensure alignment of institutional and academic priorities with resource allocations Committee Role: Review Strategic Priority Incentive Fund (SPIF) and Capital requests and make recommendations based on alignment with [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-603","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v21.5 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Strategic Resources (SPIF) - Institutional Effectiveness &amp; 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