аЯрЁБс>ўџ :<ўџџџ9џџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџьЅС%` №Пfbjbj"x"x 4,@@fџџџџџџЄšššššššЎ2 2 2 2 $V ЎЛdv v v v v m m m :<<<<<<$h‡F`šт m m т т `ššv v їu   т юšv šv : т :  šš v j pЛ`EЩ2 а  . ‹0Л Эц Э  6ЭšBьm >Ћ , з $ћ чm m m `` m m m Лт т т т ЎЎЎ„2 ЎЎЎ2 ЎЎЎššššššџџџџ Approved, November 12, 2008 Executive Council ASB 230 October 24, 2008 Members Present: Marta Bautis, Robert Becklen, Iraida Lopez, Jim Morley, Robert Mentore, Elaine Risch, Edward Saiff, Ira Spar, Anita Stellenwerf, Madhu Govindaluri Minutes of October 8, 2008 were approved. Meeting started at 9:30 a.m. President Saiff informed members about the announcements for the upcoming Faculty Assembly meeting on the same day Oct 22nd 2008. 1) Board of Trustees’ Academic Committee President Saiff proposed the idea of appointing an Academic Review Committee (ARC) member on the Board of Trustees (BOT) Academic Committee since ARC members are more informed about the academic issues. Members agreed to the proposal. Action item: President Saiff will propose the idea of appointing ARC member to the BOT Academic Committee at the Faculty Assembly. 2) Can service on Executive Council and ARC be used towards flex unit? Members discussed whether the service on Executive Council and ARC should be used to fulfill the flex time requirements. As per the negotiated agreement between AFT and Provost, the President and Vice President of the Executive Council can use their service towards flex unit. The discussion focused on whether other members on the committee can use their service towards flex unit. Members acknowledged that the Executive Council and ARC are time intensive and may be used towards flex time; however, the majority of the Executive Council members expressed their interest in using flex time for scholarly activity instead of service. Further faculty members in one or two units have formally agreed to use flex unit only for scholarship. The Curriculum Enhancement Plan (CEP) Memorandum of Agreement on the Faculty Assembly Website was referred to during the discussion. Members decided to have the discussion on this topic at a future meeting. 3) Evaluation of Dean and Senior Administrators The same form as the one used earlier will be implemented online. Deans will be evaluated only by the faculty from the corresponding school whereas senior administrators will be evaluated by all. The frequency of evaluation needs to be determined. Councilor Spar raised the question whether the online system can ensure that an evaluation is not completed twice by the same person. Councilor Lopez pointed out the importance of ensuring the confidentiality and anonymity of online evaluations. Action item: Councilor Becklen will consult George Tabback about the confidentiality of the evaluation and whether the provision that an evaluation is submitted only once is built into the online form. 4) Mentoring and Orientation Members discussed the current structure of new faculty orientation and expressed that new faculty may find it more useful to have the orientation before the classes start. Orientation during the semester can result in lack of readiness since new faculty are not well-informed regarding Education Opportunity Fund program, grants, ARC guidelines, etc. Members discussed the feasibility of having a full day orientation before the semester. A copy of faculty handbook should be given to all new faculty members before the orientation. Members also discussed whether Faculty Resource Center should be a full time job. Councilor Morley expressed that the discussion on mentoring is incomplete and needs to be addressed. Action item: President Saiff will discuss faculty orientation and mentoring with Provost Barnett 5) Importance of Service Contributions in Personnel Decisions Members decided to reiterate the importance of service in personnel decisions such as reappointment, promotion, and tenure since there have been reports of rumors that some of the new faculty may have been advised to focus on scholarship at the cost of service. Action item: President Saiff will announce at the Faculty Assembly on October 22nd that all three, teaching, research, and service contributions, are considered when committees make personnel decisions. 6)Implementation of Personnel Procedures (IPP) Report Councilor Stellenwerf briefly talked about her upcoming presentation on the IPP Report at the Faculty Assembly on October 22nd 2008. The presentation will clarify that the current report is a preliminary report and describe the motivation for the IPP Report and current status of the report. She further will request faculty to give feedback to their IPP committee representatives or Executive Council members about the IPP Report. A discussion followed on the charge of the IPP committee, who formed the committee, and the timeline to complete the charge. Members agreed that clear guidelines in the IPP Report regarding the proposed content of the packages will reduce the anxiety regarding the contents of the package; thus, resulting in smaller and better packages. Members discussed their concerns with the IPP report and acknowledged that the motivation of the IPP committee to limit the size of the packages and improve their quality was important and appropriate. The topic of screening by Deans and personnel committees was also discussed. The Executive Council will meet next on Wednesday, October 29th 2008. 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