{"id":9503,"date":"2023-06-01T12:05:52","date_gmt":"2023-06-01T16:05:52","guid":{"rendered":"https:\/\/www.ramapo.edu\/catalog-2023-2024\/?page_id=9503"},"modified":"2023-06-01T12:07:17","modified_gmt":"2023-06-01T16:07:17","slug":"policy-on-academic-policies","status":"publish","type":"page","link":"https:\/\/www.ramapo.edu\/catalog-2023-2024\/policy-on-academic-policies\/","title":{"rendered":"POLICY ON ACADEMIC POLICIES"},"content":{"rendered":"

Approval of Academic Policies<\/strong><\/h3>\n

The Provost\u2019s Council is an all-College advisory body responsible for the development and review of academic policies and procedures at Â鶹´«Ã½. The\u00a0Provost\u2019s Council follows the following procedures in its review and recommendation of academic policies and procedures.<\/p>\n

Activating Polices\/Procedures into Review<\/h4>\n

There are two mechanisms by which a policy\/procedure is introduced for discussion by the Council:<\/p>\n

    \n
  1. Any member of Provost\u2019s Council may bring a proposed or revised academic policy and\/or procedure to the Council for consideration. The Chair makes the final determination of the meeting agenda.<\/li>\n
  2. The Chair or their designee may schedule regular reviews of policies\/procedures as part of academic policy management. The Chair may assign policies\/procedures to specific Council members for review.<\/li>\n<\/ol>\n

    When a policy\/procedure is on the agenda for discussion, the Provost\u2019s Council will discuss the policy\/procedure, may make initial suggestions for consideration, and will take one of three actions:<\/p>\n

      \n
    1. The Chair may activate the policy\/procedure into review. If Provost\u2019s Council makes initial suggestions for consideration, only the\u00a0unedited<\/em>\u00a0policy\/procedure, as originally introduced, will enter the review and approval cycle unless the Council decides to make immediate corrections to substantional factual errors to avoid inaccurate information from circulating on campus.<\/li>\n
    2. The Chair may decide to delay the review of the policy\/procedure temporarily.<\/li>\n
    3. The Council may recommend, by majority vote, to withdraw the policy\/procedure from further consideration.<\/li>\n<\/ol>\n

      In all circumstances, the minutes shall reflect the decisions of the Chair and Council. Policies\/procedures that are activated into review enter the review process, below.<\/p>\n

      The Review Process<\/h4>\n

      Once a policy\/procedure has been activated by the Chair, a designated subcommittee is responsible for returning to the Council in a timely manner with proposed revisions. The original and the revision should be clearly distinguished on the document shared with the Council.<\/p>\n

        \n
      1. The Provost\u2019s Council Recorder\/designee will share the proposed revisions with the Council in advance of the meeting during which it is scheduled for discussion.<\/li>\n
      2. The designated subcommittee will introduce the policy\/procedure and lead a discussion on the proposed revisions. The designated subcommittee is responsible for gathering the Council\u2019s feedback and incorporating it.<\/li>\n
      3. Once the feedback is incorporated, the designated subcommittee will share the revised version with the Recorder\/designee, who will post the policy\/procedure on the Provost\u2019s website and indicate it is under review. The Recorder\/designee will also notify the campus community of policies and\/or procedures that are under review. This period is known as the \u201cpublic comment period.\u201d<\/li>\n
      4. The public comment period will typically last 30 days (i.e., from the meeting at which the policy is first introduced to the next scheduled meeting), unless the Provost deems a shorter review cycle necessary. During the public comment period, all Council members are responsible for reviewing the policy\/procedure with their respective constituent groups and for soliciting and collecting their feedback. Feedback collected is to be shared with the designated subcommittee.<\/li>\n
      5. At the next scheduled meeting, the Chair will ask Council members to report feedback from their respective constituent groups. The designated subcommittee will manage that feedback, incorporating and reconciling the suggestions.<\/li>\n
      6. The Council will take action:\n
          \n
        1. The Council may decide, by motion, to vote to either recommend the Provost\u00a0approve<\/em>\u00a0the policy\/procedure as proposed or revised; or recommend the Provost\u00a0not approve<\/em>\u00a0the policy\/procedure as proposed or revised.<\/li>\n
        2. The Council may decide, by motion, to\u00a0delay<\/em>\u00a0the vote to provide constituent groups additional time to review the policy\/procedure and\/or to provide constituent groups the opportunity to review substantial revisions to the policy\/procedure made at that meeting.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n

          Conclusion of the Review Process<\/h4>\n

          The Chair will present proposed or revised policies\/procedures that are recommended to the Provost for approval. The following actions will be then taken:<\/p>\n

            \n
          1. The Provost will\u00a0approve<\/em>\u00a0or\u00a0not approve<\/em>\u00a0the proposed or revised policies\/procedures.<\/li>\n
          2. The Provost will present the approved policies\/procedures to the Mission Element Team as information items.<\/li>\n
          3. The Provost will inform the Council of the approved policies\/procedures at its next meeting. The Provost will also inform the Council of any policies\/procedures that they did\u00a0not approve<\/em>, and provide a justification as to why. The representatives of Provost\u2019s Council are responsible for communicating this information to their respective constituent groups.<\/li>\n
          4. The Provost will inform the Board of Trustees in their regular report to the Mission Fulfillment Committee.<\/li>\n
          5. The Provost will inform the Recorder\/designee of the Mission Element Team\u2019s notification. The Recorder\/designee will post the approved policies\/procedures to the Provost\u2019s website, and will notify the campus community (e.g., faculty, staff, and students) of recent postings. The Recorder\/designee will inform the Office of the Registrar of the approved policies\/procedures, and their effective dates, for inclusion in the College catalog.<\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"

            Approval of Academic Policies The Provost\u2019s Council is an all-College advisory body responsible for the development and review of academic policies and procedures at Â鶹´«Ã½. The\u00a0Provost\u2019s Council follows the following procedures in its review and recommendation of academic policies and procedures. Activating Polices\/Procedures into Review There are two mechanisms by which a policy\/procedure is […]<\/p>\n","protected":false},"author":144,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-9503","page","type-page","status-publish","hentry"],"yoast_head":"\nPOLICY ON ACADEMIC POLICIES - Catalog 2023-2024 || Â鶹´«Ã½ of New Jersey<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.ramapo.edu\/catalog-2023-2024\/policy-on-academic-policies\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"POLICY ON ACADEMIC POLICIES\" \/>\n<meta property=\"og:description\" content=\"Approval of Academic Policies The Provost\u2019s Council is an all-College advisory body responsible for the development and review of academic policies and procedures at Â鶹´«Ã½. 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